Southeastern Natural Sciences Academy at Phinizy Swamp Nature Park

Booking Procedures

Reservations are made on a first come, first served basis by calling the Academy offices at (706) 796-7707. Most field trips dates for the school year are booked by late fall so be sure to reserve a date early. When you call to reserve a date, please have the following information ready:

• School name, mailing address, and phone number
• Contact teacher’s name and email
• Grade, number of classes, and number of students
• Names of teachers participating in field trip
• Field trip date and time preference
• Field trip program
• Special needs
  

When you arrive at the park please be prepared to deliver all signed liability forms and payment to Academy staff. Please arrive 10 minutes prior to scheduled field trip time. Please note that field trips are based on a strict time schedule and late arrivals may result in an abbreviated program format.

Confirmation and Cancellation Policy

• A Confirmation letter must be signed by both the principal and booking teacher agreeing to the cancellation policy and faxed to 706-796-7717 within two weeks of booking.

• All field trip programs take place rain or shine.

• An alternative curriculum may be planned in the event of inclement weather. Cancellations due to severe weather (snow and ice) or road conditions  may be rescheduled.

• Field trips may be rescheduled or canceled up to Four Weeks before your originally scheduled date.

• A payment of 50% of the program fee may be charged for cancellations with less than  four week notification.

A minimum deposit of $50.00 per field trip is required in order to secure a field trip date. A two week grace period exists to receive the deposit after calling the office to schedule a field trip. If a deposit is not received within  those two weeks, the field trip date is no longer secured.

Field trips must be rescheduled or canceled at least four weeks prior to your scheduled  date in order to have your deposit returned.